9 Octobre 2020
Simple tips to Set Up Customer Statements in QuickBooks Online
This lesson covers simple tips to set up customer statements in QuickBooks Online. We’ll show you how to manage the level of detail provided and add an aging table into the bottom of your statement.
We hope you enjoy this tutorial for QuickBooks Online, our best overall pick for small company accounting software. We advice following along in your QuickBooks account. If you don’t already sign up for QuickBooks, there is the range of a 30-day trial offer or 50% off for 3 months.
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This lesson is certainly one within our number of Free QuickBooks Tutorials. You may either watch the video below, read through the step-by-step instructions, or do both. The video was made with a somewhat older version of QuickBooks Online. While the process of formatting statements is actually unchanged, the layout associated with screens are slightly different. The step-by-step instructions come from the absolute most current version of QuickBooks Online.
This lesson is one inside our group of Free QuickBooks Tutorials. You may either watch the video below, read through the step-by-step instructions, or do both. The video was created using a somewhat older form of QuickBooks Online. While the process of formatting statements is basically unchanged, the layout regarding the screens are slightly different. The step-by-step instructions come from the most current form of QuickBooks Online.
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The significance of Setting Up QuickBooks Customer Statements
Statements provide a summary of goods and services sold to your customer during the statement period, grouped by invoice. If an individual pays their invoices promptly, there was probably need not send a statement. However, for customers which are slow to pay, statements are a good method to remind your customers of the outstanding invoices.
How to Set Up QuickBooks Customer Statements
Your organization account and settings includes options for your customer statements. Go through the cog wheel in the upper right corner of QuickBooks Online and select Account and settings in the first column:
Account and Settings in QuickBooks Online
Navigate to Account and Settings in QuickBooks Online.
Then, click on Sales within the left menu and scroll down to click on Statements. This reveals the three options readily available for QuickBooks customer statements, which permit you to adjust the level of detail provided when you look at the statement.
Statement Settings in QuickBooks Online
Statement Settings in QuickBooks Online.
List each transaction as a single line: If you select this program, the statement will only show a directory of the invoice, like the invoice date, number, and amount. Let me reveal a typical example of a statement from our fictitious company, Paul’s Plumbing, with a summary of the invoices:
QuickBooks Customer Statement with Summarized Information
QuickBooks Customer Statement with summarized information.
Tip: The colors and logos within the statement originate from the master sales form that you customized in our lesson about how to Customize Invoices.
2. List each transaction, including all detail lines: This option will give you a total recap regarding the transaction. Each line item on an invoice will soon be summarized and shown separately. This is one way a QuickBooks customer statement appears when all detail lines are included:
QuickBooks Customer Statement with Detailed Transaction Information
QuickBooks Customer Statement with detailed transaction information.
The choice to summarize invoices (option 1) or provide detail (option 2) is an individual preference. However, I recommend summarizing the invoices in the event that customer has already received a detailed invoice.
3. Show aging table at the bottom for the statement: By selecting this choice, a summarized accounts receivable aging report will print at the end of this statement showing any amounts which can be past due. I would recommend showing this table to alert customers of every overdue amounts. The aging table for our sample invoice appears like this:
Aging Table in the bottom of a QuickBooks Customer Statement
Aging Table in the bottom of a QuickBooks customer statement.
Click the green Save button after you have selected your statement options.
At this point you understand how to set your statement options in QuickBooks Online. The following lesson in our QuickBooks Online training program is How to put up Expenses in QuickBooks Online. That lesson will cover your available options for tracking and billing expenses to customers in addition to amount of expense detail to supply on expense and buy forms.